This team will set up a registration table and greet PRO volunteers as they arrive at the site. At the table, workers will make sure registration forms and liability release forms are complete. New volunteers will need to complete an orientation session before taking part in a ministry activity. Volunteers will then prepare to engage in their specific ministry assignments or other ministry activity currently going on. If you need something to do, come to this table. Any monies due will be collected at this time.

Accident or incident reports will be recorded at this table promptly. If any person is hurt or an unfavorable incident occurs please report it immediately. This is for the future protection of PRO and all of us. Someone will be assigned to write the reports at all times.

Politely steer fans and other non-PRO people away from this table.

Site Set-up, Preparation, and Maintenance

All equipment will be set up on the Thursday prior to each race. Trucks, tents, stages, sun screen tarps or whatever we are using will be ready for ministry on Friday Morning. This requires someone there all the time in case of problems and to serve as security. Volunteers also will need to be available during ministry activities to assist in setting up tables, chairs, electrical cords, etc., as dictated by the activities. Volunteers will also be needed to dismantle all equipment and clean the area by Monday.

Maintenance and service problems are to be brought to the Site Team Leader.

A great way to engage in conversation with the fans and minister to them at the Raceway is through providing information for them about the Poconos, tourist attractions, the race track facilities and our ministry events. Volunteers for this ministry team will be available to help fans who ask for assistance in locating gates, restrooms, showers, as well as off track needs for gas stations, hardware stores, restaurants, grocery stores, etc.

Distribution of Literature

Literature Volunteers will distribute brochures, magazines, handbills and other items to fans. These items will be distributed to fans who are staying in the RV camping area, and to fans who are walking to and from the grandstand.

This will be mostly walking. Volunteers will help place posters at various locations to announce ministry events at the PRO site

Children’s and Teen Activities

This group of Volunteers will work with children and teens of race fans who come by the site for either scheduled ministry activities or just for information and conversation. "Activity Centers" will be equipped with things for children to do – coloring pages of bible characters, gluing, face painting, some board games, etc. If you have games or activities that can be used to entertain the children, please bring them. Does your church want to help provide some of these materials? Separate TEEN activities will be provided if there is enough Volunteer help.

Live Music Concerts

This is our prime time to witness and talk to fans about Jesus. Every Volunteer needs to be available at this time. Tables will be set up for fans to register for the free prizes. You will ask them to take a survey for you. If you engage them into a conversation, take the form they filled out, stand up, and walk to another area to talk. Another Volunteer will sit down in your chair and start registering another fan. Will need a minimum of six spaces for volunteers to register fans and at least six more volunteers ready to slide in a seat for the next fan.

EVANGELISM Team

This is the heart of our purpose for being at the Raceway. Volunteers working the Prize Registration Tables must have a desire to win lost souls to Jesus. They must be familiar with our Survey Brochure and know how to guide a fan thru all phases of it. They will need to be sensitive to the Holy Spirit and recognize an opportunity to share the plan of salvation.

We must be careful not to be intrusive to fans within the campground. Buttonholing and argumentative discussions will not be tolerated. Be very CAREFUL!

You may open a conversation with a comfortable question. Then be a good listener to the fan’s response. Lead the fan to ask for more information and thus he opens the door. You will need to EARN the right to be heard.

Team members may give away any materials felt in the best interest of the fan you are talking to.

Night Crew

Many people will be "drifting" into or by the PRO site during the night. This "night crew" volunteer group will simply spend the night at the site, sitting and talking, playing dominos, strumming guitars, drinking coffee, or whatever - - but primarily being there just in case race fans and campers come by needing something. This is one of the greatest times to have a witnessing opportunity.

With the race taking place on Sunday afternoon, a surprising number of fans will be missing a regular worship service. After you finish breakfast, you may walk among the people gathering, offer a cup of coffee, conversation, or what ever is needed until the Worship Service starts. Pray and be sensitive to the person next to you that you might be able to minister to him in Jesus’s name.

This is not exhaustive of all the things we will be called upon to do. Roll with the punches, play the hand dealt to you, or whatever saying you like. Be flexible because most of this will not happen as we envision it now. We want to plug into whatever God wants from our individual efforts as well as what HE is directing this ministry to do.